Personal Certification

SINTEF certifies users of INSTA 800 "Cleaning Quality - System to Determine and Evaluate Cleaning Quality".
 
Certified persons overview
 
More information about person certification:
 
Termination and renewal of certificate 
 

Background for the scheme

Certification rules were included in the standard INSTA 800 "Cleaning Quality - System for Determining and Assessing Cleaning Quality" was certified by an audit in 2010. The standard was again released in a revised version in 2018 and is now divided into two parts; INSTA 800-1 and INSTA 800-2. Part 1 of the standard deals with the system for measuring the quality of cleaning, while conditions for the declaration of conformity that can form the basis for certification of users of INSTA 800-1 have been moved to part 2 of the standard.
 
SINTEF certifies people for level 3 and 4 according to the standard part 2. The certification is carried out and followed up in accordance with the requirements of NS-EN ISO IEC 17024.
 
The purpose of the certification for INSTA 800-1 is to document that users of the standard have the necessary knowledge to work with the standard properly. The standard requires that documentation of such knowledge shall be made through certificates issued by a third party's certification body. A certification can aid:
 
  • General competence enhancement among users of the standard, for the benefit of both cleaning and receiving service providers and customers of cleaning service providers.
  • Correct use of the standard by:
    • The preparation of tender documents
    • Plans for cleaning
    • Determining quality requirements; ensuring that the requirements are set at the right level
    • Quality controlling; the correct result (true value) and the intended degree of reproducibilty in quality controls
  •  Avoidance of misuse of the standard, such as adaptations that are not acceptable in relation to the limits and requirements of the standard.
Certificates are issued in Norwegian, Danish or English. Norwegian certificates refer to the Norwegian version NS-INSTA 800-1: 2018, and Danish certificates refer to the Danish version DS / INSTA 800-1: 2018. Certificates in English are issued primarily to holders in the other Nordic countries, with reference to the English version of the standard DS / INSTA 800 E: 2018.
 
DS / INSTA 800 E: 2018 is the superior version of the standard.
 

Who can be certified?

Certification can be applied for by persons who have completed course and passed the exam with an approved examiner.
 
Course and exam diplomas must be issued less than 12 months before the date of application.
 
In addition invoice for certification costs (issuing costs and annual fee, NOK 3100 for the year 2020) must be paid before the certificate can be issued. 

Application and documentation

Application

Application for certification is normally submitted by the course/exam organizer. The applicant must complete the necessary information in the application form and agreement of certification and sign the application. A CV is desired at the first time of certification. Applications are submitted by the course and exam provider together with course and exam diplomas, CV and any other documentation.
 
The applicant can also apply for certification via certification@sintef.no. Applications must include information on:
  • Personal information:
    • Full Name
    • Date of Birth
    • Address (private)
    • Invoice Address (if different from private address)
    • Phone
    • E-mail Address
  • What is being applied for certification including the level of knowledge
In addition, the documentation mentioned below must be attached to the application
Contact us at certification@sintef.no  if you have any questions about this.
 

Attachments to the application

 
The following must be attached to the application:
  1. Exam diploma
  2. Cours diploma
  3. CV (desirable at first time certification)

Validity and renewal of certificate

The certificate is valid for five years, provided that the holder submits a report on activities related to the use of INSTA 800-1. Reports of activities shall be sent in the middle of the validity period; that is approximately 30 months after the certificate has been issued or renewed. The certificate can be renewed after five years if the holder so wishes. SINTEF sends a request to the holder by e-mail approximately three months before the certificate expires. The holder of the certificate must confirm the request for renewal and attach the necessary documentation, for instance exam diploma from an update course.
 
Renewal is assessed based on the submitted documentation. Documentation must be sent to certification@sintef.no.
 

Termination and withdrawal of certificate

Mutual termination of the certificate can only be done at turn of the year and shall be notified in writing before the 1st  of December. Withdrawal of the certificate ca be done at any time if annual fee is not paid in due time, if misuse of the standard can be documented, if activity reports are not submitted at due time, or if changes in contact information or invoice address are not reported to SINTEF Certification. Any fees paid by the holder will not be repaid by withdrawal.

 

Re-establishment of certificate

Certificates that have expired or been terminated or withdrawn can be re-established under the following conditions:

  1. If application is received less than 12 months after expiry/termination/withdrawal date: Re-establishment can be done without new exam, provided any missing activity reports have been submitted.
  2. If application is received 12 months to 30 months after expiry/termination/withdrawal date: Re-establishment can be done after attending and passing exam of an update course. In addition, any missing activity reports have to be submitted.
  3. If application is If application is received more than 30 months after expiry/termination/withdrawal date: Re-establishment can only be done after attending and passing exam of complete course (minimum 15 hours).
In addition invoice for certification cots and any annual fee must be paid before the certificate can be issued.
 

Update of certificates after release of new version of INSTA 800 in 2018

As a result of the standard being revised, all holders of certificates must document that they have expertise in the revised standard. The deadline for this is set at 01.01.2020 for Danish holders, and 01.07.2020 for Norwegian holders.
 
Valid documentation is course and diploma proving participation in an update course held by one of SINTEF's partners. For the sake of the EU's new rules on privacy that apply from May 2018 (the Privacy Policy, The General Data Protection Regulation, GDPR), a new certification agreement must be entered into with all holders. A completed "Application Form and Agreement on Certification" must therefore be submitted together with the course and diploma.
 
Based on the submitted application and documentation, SINTEF Certification issues renewed certificate. The certificates are given a validity of 5 years. Renewal cost is NOK 1850. The renewed certificate is issued as soon as invoice for the renewal has been paid.
 
Exception: Certificates with more than 2 years remaining vailidity can be renewed without any certifications cots, provided all other costs (annual fee) have been paid 
 
 

Some tips on when to go to refresher courses:

Course and exam
SINTEF AS has entered into cooperation agreements with several organizers of courses and examinations that can form the basis for certification in accordance with INSTA 800. Approved courses, examination plans and examiners described in SINTEF`s guidelines for personal certification according to INSTA 800.
 

 

Course organizers

 
 
Glad Consulting A / S  (certification course and updating course in Denmark)
Vallensbækvej 65
DK-2625 Vallensbæk
Phone: +45 70 255 477
Email: info@gladconsulting.com
Contact person: Klara Maria Mikkelsen , tel. + 45 317 58 277 
 
Ren-Consult AS  (certification course and updating course in Norway)
Skotselvveien 329
PB 255 3301 Hokksund
Tel. +47 473 48 283
Contact person: Per Arne Løvstad
 
Standard Online AS (update course in Norway)
Mustads road 1
PB 252 1326 Lysaker
Tel. +47 975 81 568/+47 67 83 87 00 (switchboard)
Contact person: Mette Cecilie Almark 
 
Svein Taraldsen Consult AS (certification course and updating course in Norway)
Aslakveien 14
0753 Oslo
Tel. +47 22 52 39 90 / +47 917 61 620 
E-mail: post@stconsult.no
Contact person: Eyvind Taraldsen
 

Approved lecturers and examiners

Inger E. Dahl, Ren Eksperise 
Klara Marie Mikkelsen, Glad Consulting A/S
Lonnie Eickworth, Glad Consulting A / S
Per Arne Løvstad, Ren-Consult AS
Tore Herseth Barlo, NHO Service
Unny Ingvaldsen, Toma AS
Vidar Askelien, Svein Taraldsen Consult AS / Savarent AS
Eyvind Taraldsen, Svein Taraldsen Consult AS
Arve Herdlevær, Svein Taraldsen Consult AS